1. Write in plain English

If you are writing to someone who does not have a background in law, write clearly and only use legal terms as appropriate. The A to Z guide to legal phrases gives clear definitions of many English legal words and expressions. This guide can also help you find more formal words to use when writing to another lawyer.

2. Be clear

Avoid ambiguity and grey areas. Use the active voice to make it clear who should do what, such as ‘The seller shall deliver the goods’, rather than ‘the goods shall be delivered.’

3. Be aware of words that have more than one meaning

Some words have different meanings in general and legal English. For example, in the sentence above, ‘The seller shall deliver the goods’, ‘shall’ means ‘must’, whereas in general English it is used to make suggestions, such as ‘Shall we go to the pub?’

4. Formal adverbs

Legal English still uses a lot of formal adverbs of reference such as 'herein', which means to mean 'in this document'. When used correctly these adverbs help the reader to navigate the text and do not be tempted to replace them with other words.

5. Proofread your work

You best tool as a lawyer is your language, so be accurate. Use spelling and grammar checking software and proofread everything.

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